Implementation Center
Cash rounding policy template
A fill-in outline for drafting an internal cash rounding policy. Replace the bracketed placeholders with the business's own details. Print or copy into a document.
H.R. 10167 — Passed Congress. Passed House and Senate. Awaiting presentation to the President. Last verified 2026-09-29. Track current status
Before using this template
This is a starting outline built around the implementation steps covered elsewhere in the Implementation Center, not a legal document. Fill in every bracketed placeholder with information specific to the business, and remove any section that does not apply.
Print this outline or copy it into a document to edit.
1. Purpose
This policy establishes how [Business Name] applies cash rounding at [Location(s)], effective [Effective Date].
2. Scope
This policy applies to [all locations / the following locations: ____] and to transactions settled in cash.
3. Qualifying transactions
Cash rounding applies to the total transaction amount, including tax, and to cash change due, when exact change cannot be provided. It does not apply to [card, EFT, check, gift card, money order, or other electronic/negotiable-instrument payments].
4. Rounding method
[Business Name] applies the rounding method described at [link to internal Know the Rule reference or bill citation], rounding to the nearest [$0.05]. POS provider: [POS Provider Name]. Configuration verified on [Date] by [Name/Role].
5. Employee procedures
Cashiers and managers are trained per [reference to training materials / date of last training]. Escalation contact for customer questions: [Name/Role].
6. Customer communication
Signage is posted at [location(s)]. Receipt language: [describe]. FAQ reference: [link or document name].
7. Returns and refunds
Returns and refunds on rounded cash transactions are handled as follows: [describe process, referencing POS behavior verified in Configure the POS].
8. Exceptions
The following situations are treated as exceptions to this policy: [list, e.g., locations not yet configured, split-tender edge cases].
9. Reconciliation
Rounding adjustments are reconciled against exact-cent totals by [Role/Department] on [frequency].
10. Audit and documentation
Records retained for each rounded transaction include: [list fields, e.g., exact amount, rounding adjustment, tender type, date/time]. Records are retained for [retention period].
11. Review schedule
This policy will be reviewed on [frequency] or upon a change in the federal bill's status, whichever comes first. Last reviewed: [Date]. Next review: [Date].
This template is provided for operational planning and does not constitute legal advice. Review any completed policy with qualified counsel before adopting it.